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Researcher at Microscope

The Division of Research administers research position titles and compensation procedures.

New Hires

Hiring Process for Staff (non-faculty) Positions

The Staff Hiring Authorization Process and Staff Compensation Action Freeze for Texas A&M University, which were enacted through August 31, 2021, have expired. If you have not received a notification of approval for a hiring authorization request submitted prior to September 1, that request has now been approved and you may proceed accordingly. 

Effective September 1, 2021, HROE will be administering a review process to help ensure that a new/vacant position’s function is essential to meet critical demand and supports the mission of Texas A&M. To this extent, the HROE recruiting team will review the Workday business process submitted for new/vacant position posting to substantiate that the request from the college or division includes a justification statement which addresses one of the following criteria:

  1. The position is necessary for health, safety, or security reasons, or
  2. The position has a direct impact to revenue or grant funding, or
  3. Not filling the position would create a significant inability to meet student needs without other viable options.

The final approval stage for the Create Job Requisition business process in Workday rests with the Executive Approver to validate that all requests for new staff positions and/or requests to fill a vacancy are essential to the requesting organization’s operations and meet one of the criteria listed above. This process applies to staff (including research) positions; however, faculty, graduate assistants, temp/casual, and student worker positions are exempt from this requirement. Once the Create Job Requisition business process is approved by the Executive Approver, the position will move forward in the recruiting, selection, and hiring process.   

The Workday Position Description Template and Research Position Posting Request Form have been revised to include a requirement to provide a justification statement.

For detailed instructions, please refer to the HROE website.


For other questions, send email to


Processes related to research personnel that will be initiated, routed and completed in Workday include: create position, hire, change job, add additional job, request one-time payment, and request compensation change. Most of these requests require approval from department heads and deans before the vice president for research approves them. Please send documentation of department- and college-level approvals via email to Select the Sample Memorandums link below to find resources you may use for obtaining approvals.

Departments are able to post faculty-equivalent research positions through the Workday site or by directly working with the Division of Research to post a position on the Texas Workforce Commission’s website.


Research Titles

Listing of Research Titles

Research Titles Matrix


Other Important Forms

Alternative Performance Evaluation Form - for research personnel

Affirmative Action Tracking Form - for researchers

Procedures for Posting and Hiring Faculty-Equivalent Research Positions

Research Position Posting Request Form

Revised President’s Delegation of Authority for Human Resource Administration Matrix

Sample Memorandums of Justification - for researchers

Self-Identification Form - for researchers

Workday-Position Description Template


Please note: Requests can be submitted by your dean’s office via email to  or through campus mail at MS 2403.

For more information about any of these instructions or forms, contact Tom Owen in Research Enterprise Business Services, or submit a question by email to .