Visiting Scholars Program

Visiting Scholars Versus Visiting Scientists

The major difference between the Visiting Scholar and the Visiting Scientist is that the Visiting Scholar is not an employee of Texas A&M University or the System members at Texas A&M University facilities. Department heads and deans must be aware of and approve the presence and activities of the visitors. (The Visiting Scientist titles are being phased out since they are redundant with other research titles.)

There are some fundamental issues when considering bringing in a visitor. They include:

  1. Potential liability of the host faculty member,
  2. Liability of the visitor for accidents,
  3. Insurance,
  4. Intellectual property/technology transfer (i.e., signing non-disclosure agreements), and
  5. Conflict of interest.

Consideration of all of the above will be done at the department level.

The Form 5VS will be initiated at the department level and approved by the department head (or associate department head) and the dean (or associate dean or other alternate approved by the Vice President for Research). The Office of the Vice President for Research will screen the application for export control issues. Upon approval by the Office of the Vice President for Research the application will be forwarded to the International Faculty and Scholar Services Office.

Form 5VS and General Guidelines


    1. The purpose of this form is to establish administrative approval of a Visiting Scholar agreement. These agreements are of a temporary nature.
    2. The form is to be used to establish a new agreement with a Visiting Scholar or to establish a modified agreement related to a change in the original agreement. A letter of justification and a copy of the previous 5VS must be attached.