Interim Funding on Sponsored Agreements
Effective February 1, 2015, the Vice President for Research (VPR) approved the following guideline which identifies the requirements for Interim Funding on sponsored projects administered by the Texas A&M Sponsored Research Services (SRS) on behalf of Texas A&M University (TAMU).
Interim Funding is defined as a temporary source of internal funding allocated to support and enhance the timely and successful completion of sponsored agreements during periods when external sources of funding are imminent yet paperwork has not been finalized.
When sponsored award funding is imminent and delays in project setup are due mainly to the finalization of the paperwork between the sponsor and SRS, interim funding can be provided in efforts to reduce payroll cancellations, order equipment expeditiously and provide support to graduate students and other personnel subject to special requirements. In order to minimize risks to the institution, eligibility for interim funding on new awards and renewals is subject to all of the following criteria:
- The sponsor is either a federal, federal flow-through or state sponsor. Foreign, private “for profit,” and nonprofit sponsors cannot be interim funded through this process.
- A proposal must have been routed, approved by the Vice President for Research (VPR).
- Project personnel are Financial Conflict of Interest (FCOI) compliant.
- All research assurances have been reviewed and the project is deemed compliant (i.e. IRB, IACUC, IBC).
- Notification has been received by SRS from an authorized official at the funding agency, confirming that the award will be issued and the effective date after which charges to the project can be incurred.
- No deliverables (reports, presentations or other deliverables) can be submitted to the sponsor by the Principal Investigator (PI) or any other party until the award agreement has been finalized. Prior to an agreement being signed by all parties, the research performed on interim funding belongs to Texas A&M University (TAMU).
Contingent upon all of the above criteria being met, the VPR has delegated authority to SRS to approve interim funding on TAMU grants up to $30K of direct costs, or two months of salary and fringe benefits budgeted in the proposal up to $100K of direct costs, whichever is more. The $30K limitation is calculated on the total award budget and is not based on $30K of interim funding on each split project. The two-month salary and fringe limitation is calculated on each split project so that two months of salary and fringe for all employees can be provided up to $100K on all projects. This interim funding can be automatic from SRS and will be secured by the VPR without the need for a back-up source of funding or signature from the college or department. The interim funding process can be initiated by the PI, the department head or dean, SRS, or VPR.
The VPR has delegated to SRS that continuations for subsequent years that were proposed in the original proposal with continued funding contingent on progress reports can be automatically provided $30K or two months of budgeted salaries and fringes up to $100K subject to the interim funding criteria listed above
When there is a request for interim funding on the project, including all multi-disciplinary split projects, that exceeds $100K from all sources of funding, SRS will seek approval from the VPR or designee and will provide justification as to why the agreement and/or award is not yet finalized. Interim funding should not be provided via SRS for projects that do not meet the above interim funding criteria.
Forms: https://srs.tamu.edu/forms/srs-forms/ (to be revised for TAMU)
Janet Killion, Director of Research Reporting